Active and archived projects on Connie: How to keep your work organised

The bigger your workload gets, the harder it is to keep track of what is current and what is done. Contracts from a wrapped production end up in the same view as agreements you need to send out today, and finding anything quickly becomes a task in itself.

Projects on Connie give your documents a clear home, and the distinction between active and archived projects is what keeps current work separated from everything that came before it.

While You Are in It: Active Projects

An active project is where current work lives. Every contract, consent form, and agreement tied to a production sits inside its project, and you can filter everything by status at any point: draft, pending, signed, rejected, or expired. So whether you are chasing unsigned crew agreements two days before a shoot or checking what has come back signed, you are not digging through a pile of documents to find out.

You can have multiple active projects running at the same time, which is useful when productions overlap, as they usually do. How many depends on your plan:

• Creator plan: 3 active projects

• Team plan: 10 active projects

• Studio plan: 25 active projects

• Professional plan: Unlimited

When It Wraps: Archiving a Project

When a production is done, it is done. Archiving the project reflects that. The documents do not go anywhere and you can still access and view everything inside, but you can no longer issue, edit, or renew anything within it. It becomes a clean record of what happened on that production, nothing more and nothing less.

Practically speaking, archived projects also do not count towards your active project limit. So as new productions come in, archiving completed ones keeps your workspace focused on what is actually current rather than a growing backlog of finished work.

Archived projects can be hidden from your overview or brought back into view at any time using the filter in your dashboard.

The Structure Behind the Projects

Projects do not sit in isolation. They live inside Project Folders, which are the broader categories above them: a year, a production company, a type of work, a department. The folder is the shelf. The project is the box on the shelf.

A few ways teams tend to organise this:

By year, with each production as a project inside it. Simple, and works well for smaller teams.

By production, with each production as a folder and the different agreement types (crew, extras, locations, licences) as separate projects inside it. Better for larger productions where access control matters.

By business area, separating production work from administration, HR, or marketing. Useful for teams whose work goes beyond productions.

There is no single right answer. The structure that works is the one that matches how your team actually operates.

Who Can See What

Team members either have full access to a project or no access at all, and you decide who gets what. When setting up a project you can choose exactly which team members have access to it. If certain documents need to stay restricted to specific people, a separate project with limited access is the cleanest way to handle it.

You want to simplify your paperwork? Start a free trial now, find more information about Connie here, or book a demo session to learn more.